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6 Reasons Why Art Inventory is Better Than Excel

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6 Reasons Why Art Inventory is Better Than Excel

"I don't need an inventory management system, spreadsheets can do everything I need."

Have you caught yourself saying the same words? Spreadsheet programs like Excel seem like a safe bet. Even though they are a bit clunky and slow, you make them work.

But what if there was something much better? Something created specifically for artists to help them grow their business.

Well actually there is!

Here are six reasons why the online art inventory system puts programs like Excel to shame:

Serious convenience

Need to show a potential buyer more available work? Want to enter their contact information right there so you don't lose their business card? Need to check the location or price of a piece of art they are interested in?

You can do it in the blink of an eye on your mobile phone, tablet or any other device with internet access. If you have an online art inventory management system, all the information you need won't be stored in an Excel file on your home desktop. He will always be with you wherever you go.


6 Reasons Why Art Inventory is Better Than Excel

Organization without stress

Have you ever spent time looking through multiple spreadsheets trying to find the right information for an article? This is excruciatingly frustrating, especially when the gallery owner expects a quick response.

You can save yourself those moments when you pull your hair out by using an online inventory management system. You'll get information about your creations, editions, contacts, sales, expenses, screenings and locations at the touch of a button.

Everything is organized into visually pleasing, easily accessible sections. Managing the business side of your art studio takes time and stress.

“I have never seen a more organized, inclusive art inventory program that offers so much more than just an inventory. I can't imagine life without him. I moan when I see that artists still use their own Excel spreadsheets. And you care! You are in charge! You are getting better and better! You are the best in the world!” —

Moreover, you will create an origin for each item, automatically tracking the history of its location. Download important documents linked to each part. And schedule weekly reminders tied to specific contacts, shows, and more, sent straight to your inbox so you never miss a beat.

Learn more about all the important features of the art inventory software. 

Valuable peace of mind

You never think it will happen to you, but then it happens. Accidents happen, whether it's a cup of coffee spilled on your laptop keyboard or an energetic pet knocking your computer off the table. Not to mention, computers can easily fail on their own.

When you archive your artwork and business information online, you can instantly access everything on another device and no data is lost.

If your entire art business is stored on the hard drive of a now-defunct computer, you'll spend hours typing information over and over—if you can remember every detail at all.

Worried that your information lives exclusively on the Internet? You can also easily download copies of your data to your computer for double protection.


6 Reasons Why Art Inventory is Better Than Excel

Impressive professional reports

Ah, that feeling of satisfaction when a gallery asks for inventory and all you have to do is click a button. In seconds, you will receive a polished report with all the necessary product information, your contact details and product images. Your gallery will be impressed by your speed and professionalism.

You can painstakingly turn your spreadsheet into a report and add each image, but that wastes precious art time. You can quickly print consignment reports, portfolio pages, invoices, expense reports, certificates of authenticity, inventory reports, and more from an art inventory system like .

"I was so happy with Artwork Archive that I can't believe I used (or tried to use) spreadsheets to keep track of everything!" —

 

Important business ideas

Have you ever wondered how much your inventory costs, where all your artwork is located around the world, and what is the cost of your production compared to sales? Have you ever hoped that you could see all that important business information without having to open an Excel PivotTable?

Why do more work for yourself and waste precious time that could be spent in the studio? Use a quick overview of your art inventory system to stay on top of things. You'll see if you need to focus on making more art or selling it, and which gallery performs best and worst! You can then use these ideas to inform your attack plan.

6 Reasons Why Art Inventory is Better Than Excel

The most important promotion of art

Excel will never offer a professional, beautiful, public portfolio page that you can share with interested buyers and gallery owners. Excel will never index on Google when someone searches for your work, and no one will ever be able to contact you through your Excel spreadsheet.

The Artwork Archive's art inventory system has a public page that helps you promote and sell your art, and an artist member earns a free commission through theirs. Lawrence has complete control over what he makes public and can easily choose from his archival inventory.

What's more, you can do it on your own artist site! This means your portfolio is always up to date. No more double data entry. And no endless coding projects.

Can Excel do this? Definitely not.

“I have tried so many types of inventory systems, but they have been complicated or inadequate. Artwork Archive has it all and is very easy to use.” —

 

Ready to take the leap and ditch spreadsheets?

Your art business and stress levels will thank you. All the time you spend entering data into Excel (and re-entering it if your computer crashes), creating your own reports, working with pivot tables, trying to find the information you need, and figuring out how to promote your work can now be wasted. spend on doing what you love in the studio!

Try it for free and let us know what you think.